Orders Manager
Pretoria,
South Africa
We are seeking a detail-oriented, disciplined, and proactive Orders Manager with strong financial and systems awareness to manage the end-to-end Sales Order (SO) and Purchase Order (PO) lifecycle. This role is responsible for ensuring accurate order processing, supplier and customer coordination, correct documentation, and reliable system data across sales, purchasing, dispatch, and receiving processes. The ideal candidate has a solid accounting or financial administration background and is comfortable working in ERP systems, with a strong focus on operational accuracy rather than core accounting ownership.
Details
Salary
R15,000 - R20,000
Working Hours
Monday - Friday, 08:00 - 17:00
(8h + 1h lunch)
Saturday, 09:00 - 14:00
(5h)
45h per week
Employment Type
Permanent
Employment Location
Pretoria, Gauteng, South Africa
Benefits
Annual Performance Bonus
Employees are rewarded once a year based on overall performance, accuracy, and contribution to company goals.
Upskilling & Development
We provide ongoing training, mentorship, and learning opportunities to help staff advance their skills and careers.
Requirements
Education
Diploma or degree in Accounting, Finance, or a related field (or equivalent practical experience).
Experience
Minimum 2 years in accounting, bookkeeping, or financial administration roles.
Accounting Knowledge
Strong understanding of core accounting principles, including transaction recording, debit and credit logic, reconciliations, and VAT.
Accounting Systems
Practical experience with ERP or accounting software such as Odoo, Sage, QuickBooks, or Xero; able to navigate and maintain financial records within such systems.
Microsoft Excel
Advanced ability to use Excel for accounting and reporting — including formulas, pivot tables, reconciliations, and structured data management.
Computer Skills
Strong general computer literacy — able to operate Windows or similar environments confidently, manage files, use office applications, and configure devices such as printers or scanners.
Typing Proficiency
Minimum 70 words per minute with at least 95% accuracy.
Language Proficiency
English level C1 (Advanced) — must be able to speak and write clearly and professionally in a business environment.
Attention to Detail
Exceptional accuracy in financial entries, reconciliations, and document handling.
Work Ethic
Highly organized, disciplined, and consistent in meeting deadlines.
Confidentiality & Integrity
Maintains strict confidentiality when handling payroll and financial information.
Responsibilities
Sale Order Management
Create, update and oversee sales orders from start to finish. Ensure all customer details, pricing, quantities and product information are accurate. Communicate with customers when necessary to confirm details, resolve queries or obtain missing information needed to complete the order accurately.
Purchase Order Management
Create, update and oversee purchase orders from start to finish. Ensure supplier details, pricing, quantities, VAT, and product information are correct. Communicate with suppliers when necessary to clarify information, confirm availability, or correct order details required for accurate processing.
Sale Order Dispatching
Manage the full process of dispatching sales orders, ensuring items are correctly picked, packed and prepared for courier collection. Record dispatch details in the ERP system and coordinate with warehouse staff when needed.
Purchase Order Receiving
Receive incoming goods, verify quantities and items against purchase orders, capture receipts in the ERP system, and report discrepancies immediately. Ensure all received stock is documented and related paperwork is scanned and attached.
Booking Deliveries & Collections
Maintain accurate, well-documented records in the system to support management reporting and financial audits.
Document Scanning & Attachment
Scan delivery notes, supplier invoices, waybills and any related documents. Attach them to the correct records in the ERP system for proper traceability.
Warehouse Coordination
Work closely with warehouse staff to ensure smooth picking, packing, receiving and stock movement. Act as the link between admin and warehouse operations without managing warehouse personnel.
System Accuracy
Maintain clean, accurate and organized data in the ERP system to support smooth operations and reliable reporting.